The challenge

With employees on different pay cycles and varying wages, our client’s biggest challenge was collating their client’s payroll information accurately and getting it up-to-date for each pay period. Having previously chosen QXAS for accounts and tax return work, our client was drawn to our payroll outsourcing service as an effective way to diversify their practice without having to worry about hiring specialist payroll staff, meeting RTI submission deadlines and keeping up with legislation.

Our client wanted us to take the entire responsibility of payroll, right from processing and managing of their client’s payroll to liaising with third party agencies such as HMRC. Starting with an initial test of the service, they gave us a small number of weekly payrolls. As we processed the payroll on our own licenced software (Moneysoft Payroll Manager), all our client had to do was fill in and return our customised employer and employee data checklists.

The solution

Our client wanted us to take the entire responsibility of payroll, right from processing and managing of their client’s payroll to liaising with third party agencies such as HMRC. Starting with an initial test of the service, they gave us a small number of weekly payrolls.

As we processed the payroll on our own licenced software (Moneysoft Payroll Manager), all our client had to do was fill in and return our customised employer and employee data checklists. The data was collected and processed by our payroll team within 24 hours. Once our client checked that everything was in order, we delivered in-depth payroll reports back via our secure FTP portal where they could be downloaded by our client’s team. The initial trial was a success and we moved to take over their entire payroll services. Within a short space of time we received the following feedback from the client, “Your structured process has saved me thousands of pounds I would have spent on payroll software licence, upgrades and initial staff training.”

Our client went a step ahead and even set up QXAS payroll staff on their email server, so we could directly communicate with their clients and staff as if we were their employees, sending them payslips and monthly reports and leaving our client free to focus on diversifying their practice. Since 2014, we’ve been saving them more than 50% each month on the money they would spend if they outsourced to a UK based payroll bureau.