Best Outsourced Bookkeeping Services for CPAs in 2025 

17 June 2025

• Outsourced bookkeeping helps CPA firms save up to 50% in costs while improving accuracy and turnaround time.
• The best outsourced bookkeeping services offer U.S. GAAP-compliant, virtual support with real-time dashboards and CPA-specific workflows.
• Choosing the right partner means balancing security, technology compatibility, and service flexibility. 

The labor shortage in the accounting profession is critical. According to the AICPA, over 75% of firms reported hiring challenges in 2024, with entry-level roles being the hardest to fill. Salaries are rising, with entry-level bookkeepers now averaging $45,560 annually, per the Bureau of Labor Statistics.

Firms also face increased complexity in compliance, client expectations for 24/7 service, and rising costs to maintain technology infrastructure. 

Outsourcing bookkeeping addresses this head-on.

It helps CPA firms offload transactional and repetitive tasks, freeing internal teams for client-facing and high-margin work. Virtual providers can manage reconciliations, cleanups, monthly closings, and reporting with high accuracy and faster turnaround. Firms report cost savings of 30–50%, plus improved job satisfaction among remaining staff who can focus on strategic initiatives. 

Equally important, outsourcing solves for scalability and seasonality. Whether it’s tax season overflow, sudden client onboarding surges, or transitioning after staff turnover, having a reliable outsourced bookkeeping team gives CPA firms operational flexibility without long-term headcount commitments. 

Cost Savings Without Compromise 

One of the biggest drivers for outsourcing bookkeeping is cost. Traditional in-house bookkeepers can cost U.S. firms over $60,000 annually per head. With outsourced bookkeeping services, CPA firms can access trained professionals at a fraction of the cost, often between $15-$25/hour, without sacrificing quality or turnaround. 

Many providers offer flexible pricing models: per transaction, FTE, or monthly subscription. This allows firms to right-size their spending based on seasonal needs, client load, or expansion. 

Specialized Virtual Bookkeeping for CPAs 

The best outsourced bookkeeping services are not generic. They understand the unique needs of CPA firms from managing multi-entity clients to staying compliant with IRS audit trails.

Look for services that provide: 

• Dedicated teams trained in U.S. GAAP 
• Familiarity with CPA workflows 
• Expertise in tax prep support and compliance 
• Integration with your existing stack 

Boost Efficiency with Real-Time Virtual Support 

Time-zone-aligned teams, 24-hour turnaround on transactions, and dedicated support channels mean firms can operate more efficiently than ever. Modern virtual bookkeeping providers offer client portals, document management, and automation integrations that help reduce manual work. 

Some leading firms even provide white-label services, letting you expand your service offering under your brand while they handle the back office. 

Top 10 Outsourced Bookkeeping Services for CPA Firms 

Here are 10 highly rated services CPAs are turning to in 2025: 

1. QX Accounting Services – QX stands out for its focus on U.S.-based CPA firms, offering offshore teams trained specifically in U.S. GAAP and CPA workflows. Their services are tailored to scale with firms of all sizes, from solo practitioners to large regional firms. Clients benefit from a 24-hour turnaround on most bookkeeping tasks and full integration with leading software. QX also offers flexible FTE pricing models and SOC 2-compliant security infrastructure. Their white-label delivery model enables firms to maintain brand consistency while expanding capacity. Website: https://qxaccounting.com 
2. Bench Accounting – Bench provides virtual bookkeeping for small businesses and CPA partners looking to outsource client-level bookkeeping. With a U.S.-based team and a proprietary dashboard for monthly reports and visual insights, Bench makes it easy to monitor client financials. Their pricing is predictable, starting at flat monthly rates, making it ideal for fixed-scope engagements. The platform syncs with major banks and Stripe, helping streamline cash flow analysis. Bench’s simplicity and transparency make it especially appealing for firms managing multiple micro clients. Website: https://bench.co 
3. Botkeeper – Known for its automation-first approach, Botkeeper blends AI with human accountants to deliver scalable, tech-forward bookkeeping solutions. It’s a strong choice for mid- to large-sized CPA firms with high-volume transactional clients. The platform supports multi-entity consolidations and complex revenue recognition needs. Integration with CRMs and custom APIs enables seamless workflows across departments. Botkeeper offers white-label capabilities, allowing CPA firms to present services under their own brand. Website: https://www.botkeeper.com 
4. TOA Global – A staffing powerhouse, TOA provides accounting talent exclusively for firms in the U.S., Canada, Australia, and New Zealand. They don’t just supply bookkeepers—they deliver pre-vetted, trained professionals who undergo continual CPD aligned with U.S. accounting standards. TOA’s model is ideal for firms looking to build dedicated offshore teams without worrying about compliance and payroll. Their service includes onboarding, management, and performance tracking. TOA is best suited for firms committed to building long-term outsourced infrastructure. Website: https://toaglobal.com 
5. Paro – Paro operates a marketplace model, connecting CPA firms with vetted freelance bookkeepers and accountants. This flexibility is ideal for firms needing project-based help, short-term capacity boosts, or specialist skills. Every freelancer on the platform is rigorously vetted and often comes with Big Four or mid-tier firm experience. Their matching algorithm ensures fast onboarding and alignment with firm needs. Paro also supports CFO-level advisory and FP&A roles for firms seeking value-added expertise. Website: https://paro.io 
6. Mazuma USA – Mazuma specializes in affordable, flat-fee bookkeeping and tax services for small businesses and CPA partners across the U.S. Their strength lies in their simplicity—clients get unlimited bookkeeping support and tax filing for a fixed monthly cost. Mazuma’s accountants are U.S.-based and familiar with the needs of smaller CPA firms looking to outsource routine bookkeeping work. Their model is especially well-suited for firms that work with solopreneurs, freelancers, and micro businesses. They offer personalized service without requiring firms to commit to large-scale engagements. Website: https://www.mazumausa.com 
7. Ignite Spot – A Utah-based firm that offers virtual bookkeeping and accounting services, Ignite Spot blends real human support with cloud tools. They offer plans ranging from basic bookkeeping to full outsourced CFO services. Their team helps CPA firms reduce time spent on low-value tasks while maintaining transparency and control. Ignite Spot is especially attractive to smaller firms seeking personalized service. Their U.S.-based team ensures clear communication and easy collaboration. Website: https://www.ignitespot.com 
8. Bookminders – Bookminders delivers timely, accurate, and cost-effective outsourced bookkeeping for nonprofits, complex businesses, and CPA firms. With a home-based team of degreed accountants, they offer weekly communication, secure cloud access, and rigorous QA processes. They design client accounting systems to align with tax/audit needs and include executive summary reports and year-end audit packages. 
   Website: https://www.bookminders.com
9. Entigrity – Entigrity offers staffing solutions tailored to accounting and CPA firms looking for offshore help. Their recruitment model ensures CPA-aligned professionals with robust screening. Entigrity’s appeal lies in its scalability—you can onboard 1 to 50 team members depending on your needs. Their virtual staff are trained in GAAP, and the company hosts frequent webinars to support client education. Entigrity also emphasizes long-term partnerships rather than gig-style engagements. Website: https://www.entigrity.com 
10. Pilot – Backed by major VCs, Pilot serves startups and accounting firms that want hands-off, tech-enabled bookkeeping. Their platform automates bookkeeping and integrates with tools commonly used by growing businesses. With U.S.-based support and startup fluency, they’re ideal for firms serving fast-growing, tech-savvy clients. Their reports are clean, and clients love the low-touch engagement. CPA firms can use Pilot to streamline client services while focusing on higher-value advisory services. Website: https://www.pilot.com 

What is outsourced bookkeeping?

Outsourced bookkeeping is when a CPA firm hires a third-party professional or service provider to handle financial record-keeping, reconciliations, and reporting remotely. This model gives firms access to skilled bookkeepers without the overhead of in-house staffing. It’s ideal for reducing workload, scaling operations, and maintaining accurate financials without managing daily bookkeeping internally.

How much does outsourced bookkeeping cost for CPA firms?

Costs typically range from $15 to $25 per hour, but pricing can also be monthly or project-based. The final cost depends on task complexity, service volume, and whether you’re hiring on a full-time equivalent (FTE) or part-time basis. Some providers offer bundled services, while others bill per transaction or engagement. Compared to in-house salaries, outsourcing can cut costs by 30–50%.

Is virtual bookkeeping safe for client financial data?

Yes, if you’re working with a provider that meets industry-grade security standards. Look for SOC 2 compliance, encryption protocols, secure file transfers, and multi-factor authentication. Many top outsourced bookkeeping services use bank-grade infrastructure and restrict data access by role. Always request documentation of their cybersecurity and confidentiality policies.

Can small CPA firms benefit from outsourced bookkeeping?

Absolutely. Smaller firms often lack the resources to maintain full-time bookkeepers, especially during slow seasons. Outsourcing allows even solo CPAs to access high-quality bookkeeping at affordable rates. It also helps them stay focused on higher-value advisory services while ensuring clients get timely, accurate reports.

Which bookkeeping software do outsourced services use?

Most outsourced bookkeepers work with popular tools like QuickBooks, Zoho Books, or proprietary dashboards. The best services will integrate with your existing tech stack, ensuring no disruptions. Always confirm that your provider can handle your firm’s specific software and workflow requirements.

The Future of Bookkeeping Is Outsourced 

For CPA firms looking to grow and remain competitive in 2025, outsourced bookkeeping is no longer optional. Rising labor costs, ongoing talent shortages, and client demand for faster, tech-enabled services are forcing firms to rethink their operational models.

Outsourcing allows firms to operate leaner, move faster, and serve more clients with fewer internal bottlenecks.

The real value of outsourced bookkeeping lies beyond cost savings. It creates the foundation for scalable growth, enables firms to elevate their advisory services, and improves overall client satisfaction.

Whether you’re a solo CPA or managing a mid-sized practice, outsourcing gives you the flexibility and confidence to focus on strategic growth without sacrificing quality or control.

Why QX Accounting Services Is the Right Choice 

QX Accounting Services is built for CPA firms that want more than staffing. We serve over 500 accounting firms with bookkeeping that meets U.S. GAAP standards, is delivered by trained professionals, and is supported by documented SOPs and real-time communication. Every account is managed with accountability, SLAs, and a U.S.-based client experience team.

• Trained in U.S. public accounting: Our teams are trained in CPA firm workflows, including compliance, reporting, and audit readiness.
• Daily task delivery: Reconciliations, reports, and transactional work are completed overnight, reviewed, and ready by morning.
• Verified compliance and data security: SOC 2 and ISO 27001 certified. Access-controlled, encrypted systems protect client data.
• Measured results – Our clients report 40–60% savings and 2x turnaround gains within the first quarter.

We are a full-service delivery partner that takes ownership of your back office while aligning with your firm’s client expectations.

Vishal Shah

With 13 years of experience in accounting and bookkeeping, Vishal Shah leads QX’s accounting operations, managing a 65+ member team. He specializes in process efficiency, quality control, and client delivery across industries, including SaaS, real estate, and workforce management. Vishal’s leadership drives scale, speed, and client satisfaction for CPA firms.

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