Your inputs

You do not need payroll detail. Approximations are fine.

Total payslips you process in a typical month across all clients or entities.
Used to estimate your average in house payroll cost based on typical UK payroll roles.
CIPP benchmark salary used: £46,000 (Balanced mix)
Payroll software, training, support tools, and other fixed payroll related overheads.
£
CIPP median benchmark is 483. Used only if you select benchmark estimation.
Choose one. Either use your FTE input or estimate from benchmark data.
Figures are approximate and assume no headcount growth.

Benchmark sources (CIPP Payroll Insights Survey 2025)

Key assumptions

  • Payslip volumes are assumed to stay broadly stable over the year.
  • Figures are indicative estimates only and are not a formal quote.
  • FTE based outsourcing estimate assumes 1 delivery FTE covers up to 800 payslips per month.
  • In house salary estimates are indicative and based on the selected seniority mix.
  • Overhead and systems cost is treated as an annual fixed cost for payroll delivery.
  • Transition effort, change management, and one off project work are not included.
Your results

Outsourcing costs shown here are indicative estimates only and are designed to support planning discussions, not pricing.

Estimated annual saving with outsourcing

£0

Click Estimate costs to see results.

Your in house cost per year

£0

Estimated outsourcing cost per year

£0

Outsourcing estimate used

I’m interested in Outsourcing Payroll

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Cost logic summary

Important: All outsourcing figures shown are indicative estimates only. Actual pricing varies based on payroll complexity, frequency, controls, and service scope. This calculator does not represent a formal quote or rate card.

For short term or ad hoc support, pricing is often structured on a per payslip basis. For longer term or annual engagements, an FTE based delivery model is typically more appropriate and unlocks additional capacity benefits.
Benchmark productivity comparison

In house payroll professional median

483 payslips per month

Source: CIPP Payroll Insights Survey 2025

Outsourced payroll professional median

640 payslips per month

Source: CIPP Payroll Insights Survey 2025

Outsourced payroll productivity uplift

0% higher

Outsourced payroll professionals process more payslips than in house teams on a median basis

This comparison is informational and does not replace a firm specific assessment of complexity, controls, and scope.