Many accountants are aware of offshoring, however not many are taking advantage of the service or have setup an offshore team. Once you do decide that outsourcing is suitable for your accounting firm you need to know how to go about setting up your offshore team.<\/p>\n\n\n\n
To gain a better perspective of how to setup and make the most of your offshoring team we\u2019ve broken this article down into three sections, people, process and technology.<\/p>\n\n\n
Anyone who has experience with setting up an offshore team knows that having the right team is essential for processes to run smoothly. A qualified outsourcing provider should already have a skeleton team ready to start on jobs. However, it\u2019s important that you (the client) are also involved in the recruitment process.<\/p>\n\n\n\n
The same level of involvement you have when recruiting staff for your on-site team should also be applied to your offshore team. Be firm about the type of skills and candidate you want and spend some time conversing with them before finalising. Choosing the right offshore staff is more than just getting someone to do the job. At QXAS it\u2019s more about integrating with the system and process in your practice.<\/p>\n\n\n\n
Before any process begins, a few things will need to be established to ensure a smooth transition of information and tasks. To be able to send and receive information securely from QXAS, a method of transferring will need to be setup. Three methods are available:<\/p>\n\n\n\n
Certain documents will also need to be collated such as, Tax information, VAT returns, PAYE details, bank and credit card statements and a few more items depending on the job. Once the basic setup is complete the process can begin:<\/p>\n\n\n\n
QXAS will go through the requested documents and match it up to the checklist. Also if there are any outstanding items a query will be raised.<\/p><\/li>\n\n\n\n
The job will be processed according to a standard set of working papers and a query will be raised for any unusual items or technical queries.<\/p><\/li>\n\n\n\n
Once the job is completed it will be reviewed and sent to the client.<\/p><\/li>\n\n\n\n
Tax work will take place and be saved according to the agreed taxation software. Once completed it will be sent to the client for review.<\/p><\/li>\n\n\n\n
Once the client has the completed job file they can provide review points which need clarification or feel are not correct.<\/p><\/li>\n\n\n\n
QXAS will clear any pending queries and answer any questions the client may have. Once completed, the final job file will be sent to the client.<\/p>
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Communication Apps<\/strong><\/p>\n\n\n\n Offshore providers want to make the outsourcing process as easy as possible and have even developed apps to assist with the procedure. QXAS has developed its own app which can help you track the progress of your job, provide updates if information is missing and notifies you when the job is completed. In addition, the app will also let you:<\/p>\n\n\n\n Security<\/strong><\/p>\n\n\n\n As financial information is sensitive by nature, QXAS takes great measures to keep your data safe.<\/p>\n\n\n\n GDPR<\/strong><\/p>\n\n\n\n QXAS became the first accounts outsourcing company in India to be GDPR compliant via the BS10012:2017 framework<\/p>\n\n\n\n ISO certification<\/strong><\/p>\n\n\n\n We hold ISO 27001:2013 Security standard and the latest ISO 9001:2015 Quality certification.<\/p>\n\n\n\n SSL Encryption<\/strong><\/p>\n\n\n\n We use 256-bit encryption for the transfer and storage of data. There has been no breach till date. Learn more about our security measures.<\/p>\n\n\n\n Cyber essentials plus accreditation<\/strong><\/p>\n\n\n\n We’re protected against a wide variety of the most common cyber-attacks. The verification of our cybersecurity is carried out independently by a Certification Body.<\/p>\n\n\n\n Moving forward<\/strong><\/p>\n\n\n\n With the proper knowledge and partner, setting up an offshore team doesn\u2019t have to be a tedious process. The key is having the right people and processes in place so that you feel comfortable about outsourcing your accounts, tax, bookkeeping and payroll to an overseas partner.<\/p>\n\n\n\n
<\/strong>Since QXAS is an accounting outsourcing firm with operations in Ahmedabad, Baroda, Mumbai and Delhi you may think it would be difficult to maintain an open line of communication. Nonetheless, we are available 24\/7 and we make it as easy as possible to get in touch with us in the following ways:<\/p>\n\n\n\n\n
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